Business Travel

Features for Streamlined Travel Management & Modern Businesses.

WorkPoint Travel offers a comprehensive suite of tools for managing business travel, from booking to expense tracking.

Requests Submission, Tracking & Approval

Employees can input trip details, select preferences, and view policies that apply to their specific journey. They can track the approval status, access documents, add invoices, and more.

Requests Processing

WorkPoint Travel simplifies back-office tasks by configuring travel policies (such as accommodation limits and per diem), preparing travel documents, managing bookings, and ensuring full visibility into each stage of mission preparation and execution.

Financial Management & Cost Control

Centralizes all travel-related expenses, including per diem, invoices, and supplier costs. The system generates detailed reports, enabling organizations to track spending, forecast budgets, and enforce travel policies effectively.

Seamless Business Travel Management

Comprehensive Travel Management

WorkPoint Travel streamlines the entire business travel process, from planning to reimbursement. It allows employees to book travel, manage itineraries, and submit expenses, all within a single platform. This centralization saves time and reduces administrative overhead by automating approvals, tracking expenses, and ensuring compliance with company policies.

Enhanced Policy Compliance

WorkPoint Travel ensures that all bookings, whether for flights, accommodations, or transportation, adhere to the company’s travel policies. The system can flag non-compliant bookings in real time, helping organizations avoid unnecessary costs while ensuring employees follow the established guidelines, resulting in better budget control and policy adherence.

Real-time Data and Insights

With real-time access to travel data, companies can monitor travel expenditures, generate detailed reports, and identify cost-saving opportunities. This enables better forecasting, budgeting, and decision-making by providing a clear overview of company-wide travel activities. It also helps managers keep track of employees’ travel itineraries, improving overall travel management efficiency.

Configuration

Of all the company's travel policies.

Destinations

Manage a list of countries and cities that are commonly traveled to. You can organize destinations by region, providing a structured approach to managing travel requests and expenses.

Visas

Visa requirements can be configured for each destination. You can input necessary information about the type of visa required, the documents needed for visa applications, and the associated costs.

Vaccination

Vaccination requirements are specific to each destination. For certain countries, you can configure the necessary vaccines that travelers must have before embarking on a trip.

Per diem policies

Per diem allowances can be configured based on the destinations, the employees grade within the company and the type of trip (configurable formulas). The system allows you to set daily per diem amounts.

Transport policies

Set rules for travel class (e.g., economy for short trips, business class for long-haul flights) based on the length of the journey or employees grade within the company.

Accomodation policies

WorkPoint allows for the configuration of flexible accommodation options depending on traveler preferences and of maximum allowable hotel costs per night for different countires and cities.

Processins & Reporting

The power of agile tasks management and data analysis for the back-office and finacial teams.

Agile collaboration

WorkPoint Travel allows back-office teams to manage travel request tasks using an agile Kanban view, providing a visual representation of tasks across different stages of completion. This approach simplifies the process of preparing, making it easier to track progress, prioritize actions, and ensure timely approvals. This approach promotes transparency, streamlines workflows, and enhances collaboration among team members, leading to faster and more organized travel management.

Preparing the trip

In WorkPoint Travel, teams organize tasks for hotel bookings, transportation, visas, and per diem allowances in an agile workflow. Each task, such as selecting hotels, arranging transport, or attaching required documents, is tracked and moved through stages in a Kanban view, ensuring a streamlined process. Documents and vouchers are attached to relevant tasks, making it easy to manage and finalize all aspects of travel requests efficiently.

Cost control

WorkPoint Travel enables precise cost control by automatically generating a complete overview of all travel-related expenses, including trips preparing costs, supplier invoices, and traveler expenses. This allows teams to monitor and manage budgets efficiently, ensuring transparency and compliance with company policies. The platform consolidates all cost data in one place, making it easy to track, review, and approve expenses for optimized travel cost management.

Reporting

WorkPoint Travel offers comprehensive reporting tools that provide detailed insights into travel activities, expenses, and policy compliance. With customizable reports, organizations can analyze travel patterns, budget usage, and team adherence to policies. These reports help decision-makers optimize travel strategies, identify cost-saving opportunities, and improve overall travel management efficiency.